Many business owners assume there's a lot of admin behind rolling out group accident insurance – then it turns out: the whole process typically takes a few weeks – the pace is set by the insurer's offer turnaround and the company's decision – and on the company's side, it's mostly just a few hours of work. This article is the step-by-step guide – so you can see exactly what you're saying yes to.
- The process has six steps: assessment → comparison table → decision → tax round → policy setup and roster → communication.
- The company's total time investment is a few hours – the rest is the broker's job.
- The monthly routine of running it is the joiner-leaver report: minutes, from a template.
Step 1: assessment (20-30 minutes)
A conversation about the essentials: headcount, activities and job roles, shift pattern, the kind of protection you want (working hours only or round the clock), and any job categories with different amount levels. This is where the direction of planning is decided – physical and office workforces call for different emphases.
Step 2: comparison table (a few working days)
Competing offers from several insurers, in one shared table: elements, amount levels, the permanent disability scales, scope of cover, exclusions – and premiums. The table is ready for a decision: strengths, weaknesses, and markers showing where each one differs. This step is zero work for the company – the data is already there from Step 1.
Steps 3-4: decision and the tax round
The decision is the company's – alongside the table, I answer questions and have variants costed out. Alongside the decision, run the discussion with your accountant: the tax treatment of the chosen arrangement, under the rules in force – your accountant sees all the necessary data from the table. This is typically a single exchange of emails.
Step 5: policy setup and the roster
The policy requires identifying the group of insured people: a roster with the necessary data, or a definition by job category – according to the product's rules. This is also where we settle how beneficiaries are handled (good practice: the employee can nominate their own – the article on roles has the details). I prepare the paperwork, the company signs.
Step 6: communication to the team
A benefit is worth as much as the team knows about it: a short briefing (what it covers, how much protection, how to report a claim), and the routine for new joiners. Ready-made wording exists – you'll find it in the checklist, and the company just tailors it.
Running it: the joiner-leaver routine
The monthly routine of a well-run system is simple: reporting new joiners (who then come under cover), and removing leavers. From a template, in minutes – but keeping it orderly matters: an up-to-date roster is what a smooth claim payout depends on. And once a year, a joint review: headcount, changes in activity, amount levels – the same annual-review logic as on the retail side.
The whole process in tickable form: the company rollout checklist. And the first step is a short conversation – the consultation is free of charge.
Building protection for your team? Request a quote for group personal accident cover, or book a free 20-minute consultation →
